Office Secretary Vacancies 2026 – Ministry of Child Welfare and Basic Education Botswana

The North West Regional Operations of the Ministry of Child Welfare and Basic Education has opened new Office Secretary vacancies in Shakawe Sub Region. This opportunity targets qualified candidates with training in secretarial studies and proven administrative experience. If you want a stable public sector role with clear benefits and career structure, this post gives you the exact requirements, duties, and application steps you need.

Job Overview
Positions and Locations
Qualifications Required
Experience Requirements
Salary and Benefits
Key Responsibilities
Core Competencies
Application Requirements
How to Submit Your Application
Important Notes
Closing Date
Why You Should Apply

Job Overview

The Ministry invites applications from motivated, experienced, and self-driven citizens for the role of Office Secretary. These roles support administrative operations in schools within the North West Region.

You will handle documentation, communication, and office coordination. This role suits candidates who pay attention to detail and manage tasks efficiently in a structured environment.

Positions and Locations

Openings are available in the following institutions:

Shakawe Sub Region
Shakawe Junior Secondary School
Shakawe Senior Secondary School

Each role supports school administration and daily office operations.

Qualifications Required

To qualify, you need at least one of the following:

National Diploma in Secretarial Studies
Higher National Diploma in Secretarial Studies

These qualifications confirm your ability to handle office systems, documentation, and communication tasks.

Also Apply:

Experience Requirements

Applicants must meet the following:

Hold a National Certificate in Secretarial Studies (NCSS)
Have at least two years of satisfactory performance as an Office Secretary
Experience must be at B1 salary scale level

This ensures you already understand government office procedures and expectations.

Salary and Benefits

Salary Scale

C4/3: P108,444 – P127,092 per annum

Leave

25 working days per year

Benefits

Medical Aid Scheme (BOPMAS)
Government pays 50 percent, employee pays 50 percent
Pension Scheme
Government contributes 15 percent, employee contributes 5 percent

These benefits provide long term financial support and access to healthcare.

Key Responsibilities

As an Office Secretary, your daily tasks will include:

Typing letters, reports, minutes, and official documents
Producing copies from original documents
Checking documents for accuracy and proper layout
Managing office records and correspondence
Updating knowledge of public service procedures
Retrieving and processing data for reports
Managing diaries and schedules for assigned officers
Taking shorthand dictation
Supporting multiple officers with typing tasks
Handling additional duties based on service needs

This role requires speed, accuracy, and organization.

Core Competencies

You need the following skills to perform well:

Strong communication skills
Ability to work with people
Good planning and organization
Clear writing and reporting ability
Focus on meeting deadlines and expectations
Ability to follow procedures and instructions

Employers look for candidates who deliver consistent results and maintain professionalism.

Application Requirements

Prepare the following documents before applying:

Updated Curriculum Vitae
Certified copies of academic and professional certificates
Certified copy of Omang (ID)
At least three recent work references
Date of first appointment
Current position details, including salary scale

Make sure all documents are clear and up to date.

How to Submit Your Application

Address your application to:

Director, Regional Operations
North West Region
Private Bag 324
Maun

You can also submit by hand at:

Maun Education Centre, Records Management Unit

Ensure you include:

Reference number
Vacancy circular number

These details help the office process your application correctly.

Important Notes

Serving officers must route applications through Heads of Departments
Applications not routed properly will not be considered
Only shortlisted candidates will receive feedback

Follow instructions carefully to avoid disqualification.

Closing Date

31 March 2026

Submit your application before this date. Late submissions will not be accepted.

Why You Should Apply

This role offers more than a monthly salary. You gain:

Stable employment in the public education sector
Structured career growth
Access to government-backed benefits
Real experience in administrative systems

If you already have secretarial training and experience, this role strengthens your career path.

Take Action Now

Review your documents today and prepare your application. Confirm your certificates, update your CV, and gather references. Submit early to avoid last minute issues.

Opportunities like this close fast. Apply before 31 March 2026 and secure your chance to work with the Ministry of Child Welfare and Basic Education.